Updated: July 27, 2021
Purpose of Policy
This policy addresses: what personal information about visitors is collected on this site; how private information is held; how it will be used; and under what conditions this information may be shared or released to another party
Greenlawn Water District (GWD) policies exist to ensure that government is open and that the public has a right to access appropriate data/information possessed by GWD. At the same time, there are exceptions to the disclosure of data/information provided by GWD policies, and applicable laws. These exceptions include the privacy of individuals. Information collected at this site becomes public record and may be subject to inspection and copying by the public, unless an exception in law exists.
- Information that Greenlawn Water District May Collect and How It May be Used
- Personal Information and Choice
- Public Disclosure
- Access to and Correction of Personal Information
Information that Greenlawn Water District May Collect and How It May be Used
If you do nothing during your visit to the GWD website but browse or download information, we may automatically collect and store the following information about your visit:
- The Internet Protocol (IP) address and domain name used, but not the e-mail address. The IP address is a numerical identifier assigned either to your Internet Service Provider or directly to your computer. We use the IP address to direct Internet traffic to you;
- The type of browser and operating system you used and your connection speed;
- The date and time you visited this site;
- The web pages or services you accessed at this site; and
- The website you visited prior to coming to this website.
The information we collect or store is used to improve the content of our website services and to help us understand how people are using our services. Additionally, the data we collect helps us route website traffic and track down viruses and attacks against our site. Our website logs do not identify anyone personally, and we make no attempt to link them with the individuals that browse the GWD website.
If during your visit to the GWD website you participate in a survey or send an e-mail, the following additional information will be collected:
- E-mail correspondence: The e-mail address and contents of the e-mail;
- Surveys: Any information you volunteered in response to a survey.
The information collected may not be limited to text characters and will include audio, video, and graphic information formats you send us. The information is retained in accordance with the GWD’s policies. Greenlawn Water District may use your e-mail to respond to your message, to assist in obtaining information you have requested, to address issues you identify, to further improve our website, or to forward the e-mail to another agency for appropriate action. Survey information will be used for the purpose designated.
Personal Information and Choice
“Personal information” is information about an individual that is readily identifiable to that specific individual. Personal information includes personal identifiers such as an individual’s name, address, business address, e-mail address and phone number.
We will not collect personal information about you unless you participate in an activity that requests information (i.e. sending an e-mail or participating in a survey). If you do not to participate in these activities, your choice will in no way affect your ability to use any other feature of the GWD’s website.
If you provide the GWD with personal information, such as sending an e-mail to the GWD Executive, to any GWD employee, or by filling out and submitting an online form located on the GWD’s website, the GWD will treat such e-mails and submitted online forms the same way it treats letters to the Greenlawn Water District.
The collection of personal information requested from or volunteered by children on-line or by e-mail will be treated the same as information provided by an adult.
Greenlawn Water District strives to protect personally identifiable information by collecting only information necessary to deliver our services. All information that may be collected at this site becomes public record that may be subject to inspection and copying by the public, unless an exemption in law exists. For instance, if personal information is requested or volunteered, GWD rules and regulations, New York State FOIL law, or other Federal statutes may protect it from disclosure. Unless confidentiality is specifically authorized by law, no privilege or protection from disclosure is warranted or otherwise implied by the GWD.
Access to and Correction of Personal Information
You can submit a written request, by certified mail, to review any personal information we collect about you. You may recommend changes to your personal information you believe is in error by submitting a written request that credibly shows the error. If you believe that your personal information is being used for a purpose other than what was intended when submitted, you may contact us. In all cases, we will take reasonable steps to verify your identity before granting access or making corrections. Such request should be sent to: Board of Commissioners, Greenlawn Water District, 45 Railroad Street, Greenlawn, NY 11740.
What Is a Cookie?
A cookie is a small data file which may include an anonymous unique identifier that is sent to your browser from a website’s computers and may either be used only during your session (a “session” cookie) or may be stored on your computer’s hard drive (a “persistent” cookie). Cookies can contain data about user movement during the visit to the website. If your browser software is set to allow cookies, a website can send its own cookie to you. The GWD’s website may send cookies that will be placed on your machine.
Why Are Cookies Used on Websites?
Cookies are a mechanism for maintaining continuity during a user’s visit to a website. They allow data to be maintained for users’ benefit as they navigate a site. This is referred to as “session” or “management” cookie. These cookies go away when you terminate your visit to the website as they are maintained only in your browser’s active memory during your session.
Cookies may also be stored on your computer so that you can be recognized by a website on subsequent visits. They are read by the website that set them whenever you re-visit the website. They are often used on websites that require you to login so that you can avoid having to enter all of your login information every visit. They may store information on your unique identifier and the areas of the website you have visited before. These cookies are stored on your computer’s hard drive after you have left your website visit and consequently are often referred to as “persistent” cookies.
User Choices Regarding Cookies
You may be able to configure your browser to accept all cookies, reject all cookies, or notify you when a cookie is set. (Each browser is different, so check the “Help” menu of your browser to learn how to change your cookie preferences.)
Greenlawn Water District has taken several steps to safeguard the integrity of its telecommunications and computing infrastructure. Security measures have been integrated into the design, implementation and day-to-day practices of the entire operating environment as part of its continuing commitment to risk management. The GWD, however, does not guarantee the absolute security of information it maintains.